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Abstract FAQ

 

Need ePoster and Recording Development and Submission Guidance?

Click here to view details or contact support@scigentech.com for additional assistance.


Is there an embargo on the release of abstract information?
Yes. The embargo on all accepted abstracts will be lifted on November 9th at 8:00 am (PT)

What information on accepted abstracts can be viewed/shared before the embargo has lifted?

  • Abstract Title

  • Presentation Date and Time

  • Presenting Author

When will information on accepted Late-breaking abstracts become available?
Details on accepted Late-breaking abstracts will be release on October 30, 2023


Will the ACAAI 2023 Annual Meeting be an In-Person Event?

Yes. We are currently planning an in-person meeting. There is no option for virtual presentation and all Presenting Authors of selected abstracts must be available to attend the ACAAI 2023 Annual Meeting in Anaheim, CA.

 

What are the abstract submission deadlines for the ACAAI 2023 Annual Scientific Meeting?

Research – Open: April 3, 2023 – Close: July 10, 2023 - 5:00 pm (Central)

Medically Challenging Cases – Open: April 3, 2023 – Close: August 1, 2023 - 5:00 pm (Central)

Note: Due to publication deadlines, the abstract submission deadlines will not be extended.


Does ACAAI accept encore abstracts?

No. ACAAI only accepts original abstracts. Abstracts previously accepted and/or published by other organizations should not be submitted. If an abstract submitted to ACAAI Annual Meeting is accepted for programming and/or publication by another organization prior to its acceptance by ACAAI, it must be withdrawn from consideration for the ACAAI Annual Meeting.


What is the Abstract Submission fee for the 2023 Annual Meeting?

There is a $60 non-refundable fee for each Research and Medically Challenging Case Abstract submissions.
There is a $250 non-refundable fee for each Late-breaking Abstract submission..

Can changes be made to the abstract after the closing date?

No changes can be made after the deadline.

 

Do you have to be an ACAAI Member to submit an abstract?

No. Abstracts can be submitted by Members and Non-Members of ACAAI.
 

Can a non-Author submit an abstract on behalf of the authors?

Yes. A non-Author can submit and be the main point of contact for an abstract.
 

How do I add an Author(s)

Click here for guidance on adding Authors to your Abstract.

Does ACAAI accept late-breaking and/or encore abstracts?

ACAAI will be accepting late-breaking abstracts meeting specific protocols for the 2023 Annual Scientific. Click here for important information regarding late-breaking abstract submissions.

 

How many authors can be listed on each abstract?

Research Abstracts are allowed a total of 8 Authors.
Medically Challenging Case Abstracts are allowed a total of 5 Authors.
Late-breaking Abstracts are allowed an unlimited number of Authors
 

Is there a limit to the number of abstracts that can be submitted by an Author?

No. You are welcome to submit an unlimited number of abstracts. However, an Author can only be listed as a Presenting Author on one abstract. 


If the Presenting Author cannot attend the ACAAI 2023 Annual Meeting, can another Author present the abstract?

Yes. Any listed author who has completed a Disclosure by the submission deadline date can become the Presenting Author. Note, however, that the Presenting Author as shown within our system as of the deadline date, will appear as the Presenting Author in any online or print publication of the abstract. 

 

Will authors be removed from the published abstract if they have not completed a financial disclosure?

Yes. All disclosures must be fully completed by the abstract deadline. Any author who has failed to complete their disclosure will be removed from the abstract and will not appear in any published/online use of the abstract.

 

How do authors receive their disclosure form?

Once the Submitter has entered the names and email address(es) of the author(s) and pressed the “submit” or “save and edit later” button, an email is automatically sent to each listed author that includes a link to their individual disclosures.

Note: Each time the submitter clicks the “submit” or “save and edit later” button, a new email, with a modified link, will be sent to any author who has not completed their disclosure. All previously sent links will be rendered invalid.


How to re-send a disclosure link

Login to your abstract. Click the edit abstract icon. Click the "Save and Edit Later" or "Submit Abstract" button. Any authors who have not completed a disclosure will be sent an email with a link to complete their disclosure. 

 

When will authors be notified of the Abstract Review Committee’s decision?

The abstract submitter will be notified of the decision in late-August/early-September. It is the responsibility of the abstract submitter to notify any additional authors.

 

Where will abstracts be published?

All accepted abstracts will be published in the ACAAI’s Annals of Allergy, Asthma & Immunology – November, 2023 Supplement. ePosters with audio/video recording will be available for online viewing.
 

What information can be shared publicly about an accepted abstract?

All accepted abstracts, ePosters, and oral presentation slides are embargoed until November 9, 2023. Authors are permitted to share only the abstract title, date of oral/ePoster presentation, and presenter name in any communication prior to November 9, 2023.
Please contact Hollis Heavenrich-Jones, Director of Public Relations at hollisheavenrich-jones@acaai.org for information and assistance.


 

Can ePosters include a QR Code or Bar Code?

General ePosters can include a QR Code or Bar Code only to direct the viewer to additional education information. QR Codes and Bar Codes cannot direct the viewer to any promotional materials or information.

ePosters that are created from abstracts presented during an Oral Abstract session cannot include a QR Code or Bar Code.

 

Can Oral Abstract PowerPoint Presentations include a QR Code or Bar Code?

No. QR Codes and/or Bar Codes cannot be included in any presentation during educational sessions presented during the Annual Meeting.

 

How do I withdraw an abstract?

Abstracts can be withdrawn at anytime during the submission period. No abstracts can be withdrawn after the close of the submission period. Requests for withdrawal must be submitted in writing to maureenknight@acaai.org.

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