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Health & Safety

September 14 Update:As we move closer to the time of the Annual Scientific Meeting, we’ll have all the specific information attendees will need regarding the health and safety requirements that will be in place at the convention center and within the city of New Orleans in November. As with many large gatherings this fall, requirements will include the wearing of facemasks, and proof of vaccination or a recent negative PCR test. The College and the Convention Center have planned efficient ways to get you checked in and moving about the meeting quickly while adhering to the various health and safety requirements in place (see below). Guidance for COVID health and safety protocols changes often, so we will provide updates for attendees as needed via the conference website and via email.

Important information for attendees:
Please bring to New Orleans your proof of COVID-19 vaccination OR proof of a negative PCR test for COVID, administered within the past 72 hours. Masks will be provided on site for those who do not have one. The City of New Orleans and the Morial Convention Center are currently requiring the following health and safety precautions for indoor venues, including the convention center, local hotels and restaurants:

  1. Masks must be worn indoors regardless of vaccination status when with people who are not in your immediate household.
  2. Masks must be worn outdoors at events of more than 500 people if total attendance is more than 50% of the outdoor venue’s capacity.
  3. People aged 12 or older attending indoor events including the ACAAI Annual Meeting, restaurants, fitness centers and entertainment venues must show proof of vaccination (at least one dose) OR a negative PCR test within the preceding 72 hours.

Information about the latest New Orleans requirements can be found here.

Verifying your vaccination status or PCR test
The College is providing a system for verifying your COVID-19 vaccination status and/or PCR test results upon entering the convention center and before being allowed access to the rest of the building and before getting to the registration area. You will need to complete this step before proceeding to any area of the convention center. (Being vaccinated will ensure your eligibility to attend the entire meeting. A negative PCR test will be good for 72 hours after the test. Those needing to get a test during the meeting will be directed to one of the local sites available for that purpose.)

Please note: It is the responsibility of each attendee to ensure that he or she can show proof of meeting these requirements upon arriving at the convention center, hotel of choice, or other meeting-related destinations. Exhibitors are responsible for ensuring that all people staffing their exhibits will be able to show proof of vaccination/negative PCR test.

We encourage all attendees to report to the convention center (exact location will be provided to all attendees) to be checked in and verified as soon as possible after arriving in New Orleans.


September 9 Update: As with many large gatherings this fall, requirements will include proof of vaccination or a recent negative PCR test. More information about the current city-wide vaccination and mask mandates will be forthcoming. The College and the Convention Center have planned efficient ways to get you checked in and moving about the meeting quickly while adhering to the various health and safety requirements. We will provide updates for attendees as needed.

September 7 Update: The College has been in communication with our contacts in New Orleans. Reports as of today indicate that power has been restored to most of the New Orleans area, and the convention center repairs are underway and expected to be completed within a matter of days.

Health and safety notes:  In the New Orleans area, COVID-19 cases are continuing to trend downward, and 70.6% of adults are fully vaccinated in Orleans parish (80% have had at least one dose).  The College is closely monitoring all public health recommendations for the New Orleans area and will continue to prioritize the health and safety of faculty and attendees. As we move closer to the time of the meeting, we’ll have all the information attendees need regarding any health and safety requirements that will be in place at the convention center and the city of New Orleans in November.
 

Health and Safety Information

The safety and well-being of all ACAAI Annual Meeting attendees and exhibitors is a top priority of the College. We are closely monitoring the situation related to COVID-19 and plan to adhere to the Centers for Disease Control (CDC) guidelines, along with any federal, state and local government mandates in place at the time of our meeting. The primary goal will be to maintain transparency and accurately convey the health and safety measures being taken at the Annual Meeting. As such, ACAAI will communicate what attendees can expect on-site in terms of social distancing requirements, masking protocols and safety precautions prior to the meeting based on current guidance. ACAAI also:
  • Encourages all attendees to receive a COVID-19 vaccination and if necessary, be tested prior to arrival.
  • Encourages all attendees to bring their own PPE.
  • Encourages all attendees to complete a “Self- Assessment” health checklist daily before leaving their hotel room.
  • Encourages all attendees to self-monitor for COVID-19 symptoms and to stay in their room if they are exhibiting any symptoms. NOLA Ready is a site that is constantly updated with available testing resources.
  • Is requiring all attendees and exhibitors to complete a form/waiver during the registration process, agreeing to follow any safety protocols that are in place or risk expulsion from the meeting.
  • Will provide guidance regarding new meeting etiquette and utilize on-site signage to reinforce established health & safety measures.
  • Will ensure hand sanitizing stations will be readily available.
  • Will arrange for a First Aid Station to be staffed during show hours to provide assistance to any attendee who requires medical services.
All health and safety protocols are subject to change. ACAAI will post any new protocols to this page as they become available. (See updates at top of page.)

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