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Important Information for ACAAI Annual Meeting Attendees

Important information regarding health and safety protocols and what to expect on site

The City of New Orleans is ready to welcome our attendees at the ACAAI Annual Scientific Meeting, Nov. 4-8. COVID-19 vaccination rates in the city are very good, and the number of cases continues to trend downward. We want to tell you a few things about “what to expect” with health and safety protocols while at the meeting.

The College has put into place various protocols to adhere to local guidelines as well other public health recommendations. We’ll continue to have all the information attendees need regarding any health and safety requirements that will be in place at the convention center and in the City of New Orleans in November. 


Masking and COVID vaccine/testing requirements and mandates

As with many large gatherings this fall, requirements will include wearing of face masks, which will be provided for those who do not have one. In addition, attendees will need to show proof of vaccination or a recent negative PCR test. The College and the convention center have planned efficient ways to get you checked in and moving about the meeting quickly while meeting the various health and safety requirements.

Important note for registered attendees: Please bring to New Orleans your proof of COVID-19 vaccination (at least one dose) or proof of a negative PCR test for COVID administered within the prior 72 hours. It is recommended that attendees head over to the convention center (Julia Street entrance) soon after arrival in New Orleans to have their vaccine/test status verified. Once proof of vaccination or negative test has been verified, the attendee will be issued a wrist band that will allow access to the full convention center and Hilton New Orleans Riverside, plus the Welcome Reception at Mardi Gras World. Those unable to provide the required documentation will not be allowed admission.

For those relying on a negative PCR test to gain admission:
Please note that per the city of New Orleans, if you are relying on a PCR test to get access to the meeting and other local venues, your access will expire 72 hours after your test was administered. Therefore, you may need to obtain another test while in New Orleans in order to continue having access to the meeting venues. A list of local testing sites will be available in the event that you need a new test. Please remember that it can take a day or more to receive results of your PCR test. Once you have provided a negative PCR test, you will be given a color-coded wristband indicating the date through which you are cleared to attend.

View a quick video about the required check-in process at the ACAAI 2021 Annual Meeting:



 

How to download the CLEAR app to create your health pass for the meeting – strongly recommended

IMPORTANT: For ease of demonstrating vaccination status/negative PCR test at the convention center and at some other venues around the city, attendees are strongly encouraged to download the CLEAR app that is being provided for our meeting at no charge to attendees. (This app can also be used after the meeting to demonstrate your vaccination/test status at venues once you’re back home.)

 

Here’s how to download the CLEAR app on your phone and complete your Health Pass:

  1. Download the CLEAR app and tap the white Health Pass tile.
  2. Go to the Events tab, select ‘Conferences,’ and look for American College of Allergy, Asthma & Immunology.
  3. Easily enroll – or verify your identity – by taking a quick selfie with your phone’s camera.
  4. Follow the prompts to select your screening type. Complete your proof of vaccination or link your negative COVID-19 test result.
  5. Once you’ve successfully completed step 4, the app will assign you a green screen with your photo, showing that you are qualified for entry to the event. This is your Health Pass.
  6. Before you arrive, reopen the Health Pass tile and produce your pass. Be ready to show upon arrival.
View a quick video illustrating how the CLEAR app works.

If you don’t wish to use the CLEAR app and Health Pass, you will be required to provide your COVID vaccination card or a negative PCR test (less than 72 hours old) as proof at the convention center checkpoint to receive your wristband.
 

More information about New Orleans' health and safety requirements

For planning your visit and activities around town, the City of New Orleans is currently requiring the following health and safety precautions for indoor venues, including the convention center, local hotels and restaurants:
  1. Masks must be worn indoors regardless of vaccination status when with people who are not in your immediate household.
  2. People aged 12 or older attending indoor events including the ACAAI Annual Meeting, restaurants, fitness centers and entertainment venues must show proof of vaccination (at least one dose) OR a negative PCR test within the preceding 72 hours.
Information about the latest New Orleans requirements can be found here.


What to expect inside the convention center

The professionals at the Ernest Morial Convention Center have worked with the College to implement the following health and safety measures on site:
  • Proof of COVID vaccine or negative PCR test is required for entry to convention center and other Annual Meeting properties.
  • Masks will be required indoors regardless of vaccination status (except when eating/drinking).
  • Hand sanitizing stations will be placed all around the convention center and individual bottles of hand sanitizer will also be provided.
  • Extra distance will be provided between attendees in session rooms.
  • Food service has been adapted to include COVID safety protocols.
  • Air flow/exchange have been optimized. 
  • The exhibit hall will feature one-way aisles.
  • Signs promoting safety etiquette will be positioned throughout the facility.

Please check the Annual Meeting website frequently for the most up-to-date information about health and safety precautions.

We can’t wait to see you in New Orleans!
 

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